Steps for a Successful Office Relocation

Congratulations! Your business successfully achieved that much-needed growth, which persuaded you to get a new office space. We know your next concern is to find the right office moving experts, as office relocation is a huge task that includes a lot of challenges. A significant level of complexity is involved in this entire process, and expert assistance is needed for sure. Hiring the best office removalists ought to be in your office relocation plan. Before initiating the search, find out some tips and tricks that will make this task less worrisome.  

Various challenges to deal while office relocation- 

1) No Loss of Productivity-

There will be distinct challenges that you must overcome in your office relocation journey. The foremost issue would be productivity loss. If you wish to deal with this problem, then planning the office move during a long weekend is ideal. Cautiously planning your move will allow the team to gather all the stuff from the old office and settle down in the new one, feasibly. You can also avoid any hindrance to productivity by allowing the employees to work from home during the move. 

2) Space planning-

Another hindrance to a successful office relocation would be space planning. You need to find a place which is similar, or at least, appropriate according to the work requirements. An elaborative blueprint for space planning will be quite handy for you in such a scenario.  

3) Budget Constraints-

The budget will also be a constraint if you are targeting very low expenditure. Set a realistic budget, keeping in mind all the costs that will be involved in this comprehensive process. You can hire reliable yet budget-friendly office moving experts for an easy office relocation process. Get quotes from distinct sources before settling for any moving company. Do not forget to coordinate with your team during this whole transition period. Your employees must be in the loop, and fact, ensure that they contribute to the moving process. You can take them to show their new office and let them get the feel of that place. It is very important to keep some factors in your mind and feasibly overcome the possible hindrances that may arise during the real office moving time. 

After keeping a check on the possible challenges that may occur, here are some steps to follow for an easy office relocation-

• The Assistance of Office Removalists-

First things first, you should get the assistance of a reliable office removalist. This is how you can leave the burden of relocating the office stuff behind and concentrate on other important matters. You ought to be aware of the fact that office and house relocating are two different things and require a different kind of attention. In-office relocation scenario, you have numerous challenges to deal with, and in the case of house moving, you just need to deal with the emotional aspect a lot. So, put your best self ahead while moving the office space.

• Begin with the Timeline- 

Different businesses have distinct timelines for every process. Office relocation is a big thing and should be treated like that. If you have six months to shift your office, you should be planning in a certain way. However, if you have to move immediately, then you must apply some steps that allow you to do so. Keep your timeline in mind while searching for the right location. It is highly recommended to take the steps necessary as per the timeline. For instance, find a place before 6 months of the move, notify your clients and employees 3 months before the shifting date, and plan out the office space a month before.  

• Teamwork does Wonders-

Forget about getting everything done by yourself when it is an office relocation. Yes, you should assemble a team that is willing to put in some extra effort during the relocation process. This team will help you coordinate with the rest of the employees in your company. An appropriate flow of communication will save you from last-minute hassles. You can even assign a team leader for this purpose, who can make the transition easy and give clarity on goals to the employees. Such coordination is very necessary to move the office space.

• Inform your Existing Service Providers-

Letting the current service providers know about your office relocation beforehand will be quite helpful. If you forget about taking this important step, you might have to check back & forth for their daily office utilities. 

• Informing the Right Entities 

1. Firstly, the post-office and shipping services should be informed about your new address.
2. Secondly, the telephone and data providers must know that your office is being shifted.
3. Rest, the relevant government departments and subscription service providers ought to be informed about your new office address. So, this step is non-skippable and should be done as soon as you finalize your new space.  

Apart from these points, there are some other factors which need attention-

1) Location- 

When you plan your office relocation, make sure that the location is suitable for your market growth. One should look for the target audience that if the right target audience is present there or not. While choosing the right location, one should also see if there are proper transportation facilities available or not.

2) Employee Suitability-

Office authorities should ensure if the location is suiting them or not. Employees should be informed timely so that they can make the travel or stay arrangements if needed.

3) Competitive Approach-

To stay in the game for the long run, one must have a sportsmanship spirit. You have chosen the new location because of the rich facilities and flourishing industry there. It also means that many other businesses of the same niche will be there to give a cutthroat competition, so maintaining that competitive approach is very important.

These are some main points to follow during your office relocation journey.

Looks like you are all set for your office relocation. Great! Do not forget to get in regular contact with the office move experts.